2.4. Change Log

The Change Log tracks changes and impacts of changes within the SCRP.

This guide shows how the PIU can:

• Enter new change requests

• Edit change requests

• Delete change requests

• Search, sort, and filter the change log

• Export the change log

2.4.1. Accessing The Change Log

Use the link below to access the Change Log via KoBoToolbox:

• https://ee.kobotoolbox.org/x/zs6pqA6K

Below are the groups of users can access the Change Log. You can find detailed information about users here: Users With Access to Data Collection Tools

User Group	Can View Data	Can Add Data	Can Update Data	Can Delete Data	Can Export Data
MIS Administrator	Yes	Yes	Yes	Yes	Yes
IPs	Yes	No	No	No	Yes
PIU	Yes	Yes	Yes	No	Yes
World Bank Group	Yes	No	No	No	Yes

2.4.2. Submitting New Change Requests

IPs should first access the Change Log by:

1. Visiting the KoBoToolbox Change Log URL.

2. Logging in by entering the username and password shared by the PIU and hit submit button

IPs should then fill in the mandatory fields with details regarding the change log:

• CR#

• Reporting date

• Change topic

• Status

• Impact of change

• Plan baseline ref

• Link to change request form (URL)

NB: Please note that it may take up to 24 hours for the submitted data to appear on the dashboard.

2.4.3. Editing Change Log Records

IPs can edit their change request logs on KoBoToolbox in case of any errors made during data entry. This can be done in four steps:

1. Access the KoBoToolbox Portal

2. Locate the deployed SCRP Change Log KoboToolbox form

3. Locate the change log record by ID and edit it

4. Submit the edited record

2.4.3.1. Access the KoBoToolbox Portal

1. Access the KoBoToolbox Portal via this URL

2. Login by entering the username and password shared by the PIU and hit login button

2.4.3.2. Locate the SCRP Change Log Form

1. Under deployed projects, click on the SCRP - Change log

2. Select the Data tab to view all records that had been previously submitted

2.4.3.3. Locate & edit the record

1. Locate the change log record by the CR# in the data table

2. Click on the edit icon to open a new tab and amend the record

3. Hit the submit button at the end of the form to save the edited record

2.4.3.4. Validating a record

1. Locate the change log record by the CR# in the data table

2. Select the record you want to validate by clicking the checkbox against it

3. Click the change status button and select “Set status: Approved” to open a pop-up modal

4. Confirm validation by clicking the “UPDATE VALIDATION STATUS” button to validate the record

2.4.4. Deleting Change Log Records

1. Access the KoBoToolbox Portal

2. Locate the SCRP Change Log Form

3. Locate the record and select it by checking the checkbox

4. Click the “Delete” button

5. Confirm deletion and click the “Delete Selected” button to delete the record/s

2.4.5. Searching, Sorting, and Filtering Lesson Log Records

1. Access the KoBoToolbox Portal

2. Locate the SCRP Change Log Form

3. Search a column by typing your query in the search fields

4. Sort a column by clicking its title and selecting the type of sorting

5. Filter a column by selecting its “Show All” drop-down button

2.4.6. Exporting Change Log Records

1. Access the KoBoToolbox Portal

2. Locate the SCRP Change Log Form

3. Select the “Downloads” tab

4. Choose export options e.g. export type - XLS, CSV, GeoJSON, SPSS, ZIP (Media Attachments)

5. Ensure the default export settings (Official Data Export) is selected

6. Click the “Export” button to initiate the export (takes a few seconds)

7. Download the data by clicking the “Download” button